Free UK business automation calculator

AI Automation ROI Calculator

Estimate the labour cost a workflow consumes, the share that can realistically be recovered, monthly software costs and how long the initial build may take to pay back.

Calculate Automation ROIExplore AI Automation

Enter the Current Process

Use one workflow, such as lead entry, appointment reminders, reporting or invoice processing. Values remain in your browser.

60%
Estimated monthly net benefit
£999

Monthly labour cost
Monthly gross benefit
Payback
Period net return

Planning estimate only. Validate assumptions against real process and financial data.

Use the Result to Choose the Right First Workflow

Measure one process

Do not combine every administrative task. Model one repeated workflow with a clear owner and outcome.

Keep human work visible

Leave judgement, exceptions, checking and customer reassurance in the recoverable-time assumption.

Include running cost

Add provider usage, software licences, monitoring and support rather than comparing labour with setup alone.

Price failure and rework

Include duplicate entry, missed follow-up and correction only when the business can support the estimate.

Set a payback threshold

Decide the acceptable payback period before buying software or commissioning a build.

Compare with live data

After launch, compare the estimate with actual hours, failures, response times and commercial outcomes.

Read the estimate carefully

A Positive Return Is a Reason to Investigate, Not a Promise

The result assumes that recovered time becomes useful capacity and that the process continues at roughly the same volume. It does not include tax, financing, staff disruption, contract commitments or every exception the live workflow may encounter.

Use conservative figures first. Then model a lower and higher case, compare the result with the cost of leaving the process unchanged and verify the hours through a short time study before commissioning a build.

Three useful scenarios

Conservative: lower hours, lower recoverable share and full operating cost.

Expected: the best estimate supported by current records.

Stress test: higher provider cost, slower adoption and more human checking than planned.

Automation ROI Calculator FAQs

Assumptions, costs and payback

What does the automation ROI calculator measure?
It estimates recoverable labour cost, avoided rework and software cost to frame a potential automation project. It is not a guarantee of savings.
What should I enter as hourly employment cost?
Use the approximate loaded hourly cost, including salary, employer costs and relevant overhead, rather than take-home pay.
Why is only part of the manual time recoverable?
Automation rarely removes every minute. Exceptions, checking and judgement remain, so the recoverable percentage keeps the estimate realistic.
Does SplashSol receive the values entered?
No. The calculation runs in the browser and the page does not submit your figures.
Should we automate a process with a negative result?
Usually not for financial reasons alone. A project may still matter for response time, compliance or capacity, but the trade-off should be explicit.

Turn the Estimate Into a Small, Testable Build

SplashSol will map the process, test the assumptions and define the smallest automation that can produce measurable value.

Request an Automation Audit

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